Our Privacy Policy
Protecting Your Privacy and Personal Data (GDPR & BDSG Compliant)
At VIP Hostess KS Agency, we take your privacy seriously. This Privacy Policy explains how we collect, process, and protect personal data when you use our website or services in compliance with EU GDPR and German BDSG regulations.
1. Data Controller
VIP Hostess KS Agency
Email: contact@viphostess-ks.com
Address: 70173, Stuttgart. Germany
You can contact us anytime regarding your personal data.
2. Types of Data Collected
Clients:
- Name, email, phone number, company, event details
Hostess Applicants:
- Name, email, phone number, experience, languages, CV/portfolio
Automatically Collected Data:
- IP address, browser type, device information, pages visited (for analytics purposes)
3. Legal Basis for Processing
We process your data under the following GDPR legal bases:
- Consent: when you voluntarily submit a form or sign up for communications
- Contractual necessity: to provide quotes, schedule meetings, or manage hostess applications
- Legitimate interest: to maintain website functionality, improve services, and for marketing purposes (only if no personal harm occurs)
4. How We Use Your Data
- To respond to inquiries and requests
- To provide personalized quotes and schedule meetings
- To evaluate applications for our hostess team
- To communicate important updates or service information
5. Sharing Your Data
We do not sell your data. Data may be shared with trusted service providers for operational purposes, including:
- Form processing (Ninja Forms, Calendly)
- Email communication tools (Mailchimp, etc.)
- Analytics (Google Analytics, if consented)
Data transfers outside the EU (e.g., cloud servers) are conducted under adequate GDPR safeguards.
6. Cookies and Tracking
Our website uses cookies for analytics, functionality, and performance.
- Strictly necessary cookies do not require consent
- Analytics/marketing cookies require explicit consent via our cookie banner
7. Your Rights Under GDPR
You have the right to:
- Access your personal data
- Rectify inaccurate data
- Request deletion (“right to be forgotten”)
- Object to processing or withdraw consent at any time
- Data portability
- Lodge a complaint with the relevant German Data Protection Authority
Contact us to exercise your rights: contact@viphostess-ks.com
8. Data Retention
We store personal data only as long as necessary for the purpose of processing or as required by law.
- Client data: until the project is completed + statutory retention period
- Hostess application data: until the recruitment process is closed or withdrawn
9. Security of Data
We implement industry-standard measures to protect your information from unauthorized access, alteration, or disclosure, including SSL encryption and secure server storage.
10. Updates to this Privacy Policy
This Privacy Policy may be updated periodically. The latest version is always available on this page.
Last updated: September 2025